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COVID Full Reopening Risk Assessment

COVID19: Full Opening Risk Assessment and Action Plan

SCHOOL NAME: Stanway Fiveways Primary School

Lakelands Primary School (LPS) will be operating within Stanway Fiveways (SF) Primary School until October. They have their own Risk Assessment, which has been drawn up in line with Stanway Fiveways Risk Assessment.

OWNER: Ms J.Irwin

DATE: 9.7.2020/ updated 22.7.2020/ updated 16.9.2020 (in green type)/updated 5.10.2020 (in purple type).

 

Purpose of this document:

This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place to prepare for the full opening of the school and ensure the school continues to operate in a safe way.

Existing policies and guidance continue to apply alongside the actions within this document, including but not limited to:

  • Health and Safety Policy
  • First Aid Policy
  • Child Protection Policy
  • CYP Response Plan
  • DFE Guidance relating to COVID19
  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013
  • The Health Protection (Notification) Regulations 2010
  • Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’

 

 

System of controls (taken from ‘Guidance for Full Opening’ DfE 2.7.2020)

This is the set of actions schools must take. They are grouped into ‘prevention’ and ‘response to any infection’

Prevention:

1) minimise contact with individuals who are unwell by ensuring that those who have coronavirus (COVID-19) symptoms, or who have someone in their household who does, do not attend school

2) clean hands thoroughly more often than usual

3) ensure good respiratory hygiene by promoting the ‘catch it, bin it, kill it’ approach

4) introduce enhanced cleaning, including cleaning frequently touched surfaces often, using standard products such as detergents and bleach

5) minimise contact between individuals and maintain social distancing wherever possible

6) where necessary, wear appropriate personal protective equipment (PPE)

Numbers 1 to 4 must be in place, all the time. Number 5 must be properly considered and schools must put in place measures that suit their particular circumstances. Number 6 applies in specific circumstances.(see section below on PPE)

Response to any infection

7) engage with the NHS Test and Trace process

8) manage confirmed cases of coronavirus (COVID-19) amongst the school community

9) contain any outbreak by following local health protection team advice

Numbers 7 to 9 must be followed in every case where they are relevant

 

Steps of Full Opening Preparation:

 

 

Risk Assessment/ Action Plan Sections:

System of controls (taken from ‘Guidance for Full Opening’ DfE 2.7.2020). 2

Engagement in Risk Assessment and Planning. 6

Preparing Buildings and Facilities. 6

Emergency Evacuations. 10

Cleaning and waste disposal 11

Staffing. 20

Group Sizes. 26

Social Distancing. 28

Transport. 33

Catering. 33

PPE. 35

Response to suspected/ confirmed case of COVID19 in school 35

Pupil Re-orientation. 38

Remote Education Contingency Plan. 42

Transition   into new year group. 42

Safeguarding. 43

Curriculum / learning environment. 45

CYP with SEND.. 47

Attendance. 48

Communication. 48

Governors/ Governance. 51

School events, including trips. 51

Finance. 52

Frequently Asked Questions. 61

 

 

 

 

Theme

Control Measures

Risk to Implementation

Risk Level
Pre-Action

Action Required / Decision Made

Action Completed
Date

Risk Level Post-Action

Engagement in Risk Assessment and Planning

Risk assessment process fully engages staff, governing body and union representatives.

Staff do not read or engage with the risk assessment.

M

All staff to read the risk assessment and sign to say they have read and understood it.

Sent out and read by all staff prior to full opening.

18.9.2020 (sent out to all staff and governing body with updates in green)

L

Preparing Buildings and Facilities

 

 

 

 

 

Premises and utilities have been health and safety checked and building is compliant.

  • Water treatments
  • Fire alarm testing
  • Repairs
  • Grass cutting
  • PAT testing
  • Fridges and freezers
  • Boiler/ heating servicing
  • Internet services
  • Any other statutory inspections
  • Insurance covers reopening arrangements

 

None

 

 

 

 

 

 

L

Site manager is available and school is open.

All normal H & S checks have been taking place and this will continue.

 

ICT support has been in place throughout (able to offer remote support, as well as in-school support))

 

Headteacher of LPS, Koulla Anslow to liaise with Headteacher of SF, Jackie Irwin and ensure there is clear communication

 

The caretakers of LPS and SF will work together to ensure the building is complaint and provide evidence of health and safety checks.

LPS will be leaving SWFW’s on 23rd October. These classrooms to be deep-cleaned ready for SWFW’s use.

 

H & S audit completed and shared with Governing Body

All taking place as necessary. H & S County Audits have been completed and will continue to be completed as timetabled.

 

 

 

 

 

Lakelands opening went smoothly. No issues

 

 

 

 

 

 

 

 

 

 

 

11.9.20

L

Office spaces re-designed to allow office-based staff to work safely.

Staff working too close to each other.

Adults other than staff being on site.

Staff going into main office, increasing risk of cross-contamination from class/year/phase bubbles

M

Following a planned re-design of the school office, the three staff in the office are able to be one metre apart.

25.6.2020

Desks in office to be reorganised so staff are not face to face and desks are wider apart.

Staff not to enter the office space. Phone calls to be made from the office next to the site manager’s office and wiped afterwards.

Other space available if needed in the Business Manager’s office and Conference Room.

Parents advised to contact school through phone and e-mails, not in person.

No changes.

Reminder sent out to staff about not entering the office: if needed, to speak through hatch.

27.4.20

 

 

 

 

 

 

 

 

 

 

All current measures to continue from 3.9.20

      L

 

 

 

 

 

 

 

 

        L

Entry and exit routes to the school are in place, any physical changes and/or signage required to allow social distancing are in place.

 

Bottlenecks likely at entrance to school. Social distancing unlikely to be maintained.

 

LPS parents will not know where to go.

 

LPS and SF parents queuing together for entry to school.

 

M

 

Children to be dropped off by one parent only.

 

An LPS and SF adult will monitor the gate for the arrival of the children.

 

 

Ensure that the children and adults are adhering to the 2m distance and only allow one child (and one adult) through the gate at once. 2-meter markers are present on floors.

One-way system in place to enter and exit the school. Signage in place.

Marshalls in key locations at the beginning and end of the day.

 

LPS

Children will say goodbye to their parent at the entrance to the classrooms (away from ramp to minimise risk of ‘bottleneck’. The parents will continue down the path and exit at the second gate using the one-way system.

Drop-off time reduced ( now 8.30-8.50)

Pick-up times now as follows to reduce amount of parents/children  on the playground and to increase teaching time. Year 4 parents to drop at gate where possible. Year 6 to come in on their own where possible.

EYFS-3.20

Year 1-3.00

Year2-3.05

Year 3- 3.05

Year 4-3.10

Year 5-3.15 (Parents to wait in staff car park and classes to be walked to them by class teachers)

Year 6- 3.20 (to meet parents off site)

Parents and staff to wear face masks at drop-off and pick-up times.

 

 

From 3.9.20

 

 

L

Consideration given to premises lettings and approach in place.

After school clubs (eg Dance & Drama Club) heighten risk of cross-contamination through mixing of class/phase bubbles.

       

 

        H

Risk assessment has taken place. Children to access Dance and Drama Club a phase bubble at a time.

Studio hall to be fogged after each use.

School Risk Assessment shared with leader of club.

No changes

No changes

3.9.20

 

 

 

L

 

Consideration given to the arrangements for any deliveries.

Risk of cross- infection

M

Poster outside of school office advising visitors what action to take.

Glass partitions in place, from before School Closure.

Delivery box outside of front office in front lobby . All deliveries to be left there. Communications through intercom and glass door.

Hand sanitiser available if needed.

Telephone numbers to be obtained if delivery drivers enter the building.

 

Kitchen deliveries at back door of kitchen.

Phone numbers for Thomas Ridley employees available if needed in case of an outbreak of Covid 19

Delivery truck from Thomas Ridley to be advised not to arrive during drop-off.

1.9.20

L

Emergency Evacuations

Evacuation routes are confirmed, and signage accurately reflects these.

NB In the event of emergency the priority is getting out of the building calmly regardless of social distancing. 

 

 

Consideration given to Personal Emergency Evacuation Plans (PEEP) – buddies are assigned or reassigned according to available persons.

 

 

Arrangements in place to support individuals with reduced mobility including cover arrangements in the case of reduced numbers of staff.

 

Current evacuation routes would cause some groups of people to come into contact, particularly when lining up outside.

 

 

 

 

No reassignment necessary as no PEEP buddies are working from home.

 

 

 

 

N/A

 

 

M

 

 

 

 

 

 

 

 

 

 

   

 

 

N/A

Revised evacuation procedure which has been shared with all staff and children.

Practice Fire Drill W/B 7.9.2020.

Groups to line up on school field to ensure Social Distancing is maintained as much as possible.

Year groups clearly marked on playground to show where children should be lining up to avoid crossing through other class bubbles.

 

LPS to line up on the field with SF’s

 

 

 

        

N/A

 

 

 

 

3.9.20, with practice fire drill taking place the W/B 7.9.20

Fire Drill has taken place 9.9.2020. Building evacuated in 2mins20seconds. Actions going forward- markings for year groups marked on the playground.

 

 

 

 

 

 

 

Cleaning and waste disposal

Enhanced cleaning regime is in place in line with COVID19: Cleaning in non healthcare settings guidance.

Risk of cross-infection

M

The caretakers from Lakelands and Stanway Fiveways will put in place a cleaning schedule that ensures cleaning is generally enhanced, and the new cleaning schedule  is implemented throughout the site, ensuring that contact points, work surfaces, door handles, taps, toilet etc. are all thoroughly cleaned and disinfected regularly. This to be done by teaching staff (their classroom base only), office staff and apprentice. Extra cleaning hours in place from school cleaners.

Doors to be wedged open , as higher risk is from cross-infection rather than fire. These doors to be closed after school. Teachers to open and close all windows in classrooms themselves, as well as wedging doors open and removing wedge at end of day.

As weather gets colder, external doors to be closed. Only one member of staff from each class to open the door from each class bubble, not children. These doors to be included in the cleaning regime.

 

Hand towels and hand wash are to be checked and replaced as needed by Nick Martin and apprentice and cleaning staff.

Company that supplies soap cartridges are closed for one month, so liquid soap being used in all toilets.

 

Enhanced cleaning regime for toilet facilities particularly door handles, locks and toilet flush.

(to be covered by our cleaning staff as well as outside cleaners.) Wipes in toilets for staff to wipe down toilet and taps after each individual use)

Staff to fill in laminated sheets  in classrooms when they have been wiped down.

Foggers and steam cleaners purchased and used to enhance strict cleaning regime.

To continue

3.9.2020

 

Cleaning staff capacity is adequate to enable enhanced cleaning regime.

School only cleaned after school finishes at present, apart from staff in school wiping down surfaces as needed.

H

School cleaner to be on-site in the school day to clean toilets being used.

All teaching staff to leave site by 5pm to enable thorough cleaning to take place, whilst adhering to social distancing.

Fogger and steam cleaner to be used, which will speed up cleaning and also be more thorough.

LPS have their own caretaker who will undertake their cleaning.

Cleaning staff still adequate to manage school site.

From 3.9.2020

M

Adequate cleaning supplies and facilities around the school are in place. 

 

Arrangements for longer-term continual supplies are also in place.

No hand sanitiser for visitors to reception.

 

 

Classrooms do not have disinfectant, paper towels, gloves etc. Bins need to be emptied at least three times a day.

 

 

Site manager ordered large quantities of paper towels and soap, also spray bottles for disinfectant. Business Manager/HT has also sourced disinfectant and spray bottles

 

 

M

 

 

 

Hand sanitiser available at the school entrance, staff entrance and throughout all areas of school. School has sourced large containers of hand sanitiser. Staff to refill as needed. Site manager (NM) to ensure that there are sufficient supplies.

All classrooms to have correct equipment (NM)

To be replenished as needed.

Bins in classrooms and toilets for used hand towels.

Disposable tissues in each classroom to implement the ‘catch it, bin it, kill it’ approach

Stock check and ordering schedule in place.

3.9.2020

Cleaning/ Hygiene resources already in school.

All class bases  are stocked and ready

 

 

 

 

L

Sufficient time is available for the enhanced cleaning regime to take place.

Staff still working in classrooms and After-School clubs mean thorough cleaning cannot take place.

M

All staff have to leave the site by 5pm in order for cleaning to be undertaken.

After-school club finishing at 5.00pm rather than 6.00pm to allow deep cleaning.

Concerns from caretaker that supplies will run low as the term progresses. NM to keep CS and JI up to date with supply chain.

3.9.20

 

 

L

Waste disposal process in place for potentially contaminated waste.

 

 

Potential for cross-contamination from contaminated waste. i.e. where there has been a confirmed or suspected  case of Corona virus and room has had to be deep-cleaned.

H

Waste bags and containers - kept closed and stored separately from communal waste for 72 hours. Double bagged.

 

Waste collections are away from children and staff already

No changes

2.9.20

 

 

 

 

 

L

Process in place for safe removal and/or disposal of face masks.

Possible cross-contamination from unsafe disposal of face masks.

H

Face masks to be double bagged and then deposited in a lidded bin outside the side entrance to the school, by carpark. This will be clearly marked.

If children wear face masks for journey to school, these will be removed before entering the site and taken away by parent/carer in double bag.

Parents to take face masks home with them if they have been worn by children on the way to school, on public transport.

No changes

2.9.20

 

 

L

Classrooms have been re/arranged to allow as much space between individuals as practical.

 

 

Too many children in each classroom, resulting in Social Distancing not being followed, particularly with adults/ between adults.

H

Classrooms have been set up following DfE guidance 2.7.2020.

Two members of staff per classroom.

Staff must, where possible, not enter another class bubble.

Staff to stand to the side or back of children. Staff do not sit at the same level as the child.

Staff and children to work outside whenever possible.

When singing, staff to stand to the side or back of the children when singing and wear masks.

All unnecessary furniture has been removed to free-up maximum space between desks.

All surfaces have been cleared to enable thorough cleaning to be able to take place.

Teacher’s desks cleared and items stored away, to enable cleaning to take place and to avoid children touching items.

EYFS and Key Stage 1 classrooms have been set up in groups, to allow for good teaching and learning/ differentiation to take place, but children working in their protective class bubble.

 

 

3.9.20

L

Classroom entry and exit routes have been determined and appropriate signage in place.

 

Class Bubbles will pass each other and Social Distancing will not be followed

M

Staggered playtimes and lunchtimes to minimise the risk for children and staff. (see below p.26)

Staff to supervise closely movement of children around the school and reminders given where necessary.

LPS children will not mix with SF children, they have separate classsrooms, toilets and outside space.

No Changes

3.9.20

L

Appropriate resources are available within all classrooms e.g. IT, age specific resources.
NB: sharing of equipment should be limited to the bubble. Shared materials and surfaces should be cleaned and disinfected more frequently [source: protective measures guidance].

 

 

 

 

Non-essential equipment or resources which are not easily washable or wipeable have been be removed.

 

 

 

 

 

 

 

 

 

Information posters are displayed, at the main entrance, places visible to those at the school gate,  and in all toilets.

 

Incorrect sized/ age appropriate  resources in class bases.

Sharing of ICT equipment heightening risk of cross- contamination.

 

 

 

 

 

Soft toys, cushions and beanbags in classrooms, particularly EYFS classrooms, not easily washable.

 

 

 

 

 

 

 

 

No COVID19 information posters currently in place. Limited reminders/ awareness for children.

 

 

 

 

 

 

 

 

 

 

 

 

Reading books shared across classrooms and home to school risking cross contamination

 

Whilst marking, staff heighten the risk of cross-contamination

 

 

 

L

 

 

 

 

 

 

 

 

M

 

 

 

 

 

 

 

 

 

 

 

L

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

M

 

 

 

 

 

 

 

H

All class bubbles are situated in age appropriate classrooms.

All ICT equipment will be wiped down before and after use.

 

 

All soft furnishings and non-wipeable resources  have been removed, apart from in EYFS for educational purposes. These will be fogged at the end of each day and classroom resources will not be shared between class bubbles.

Pencil cases purchased for each child with individual equipment in each. All tables to be cleared of equipment at the end of the day and put back in trays in tray units.

School-made posters displayed.

Posters on display for information for parents/carers and visitors, delivery persons etc

See Appendix C

Staff to choose/change books for EYFS and KS1

 

 

 

See Appendix D

No changes

 

3.9.20

 

 

L

 

 

 

 

 

 

L

 

 

 

 

 

 

L

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L

 

 

 

 

 

 

 

L

Furniture arranged to minimise contact as much as possible e.g.  Desks side by side, facing front, where age appropriate.

Children too close to staff and each other and facing each other for long periods of time, heightening the risk of cross-infection.

 

 

H

Desks arranged to enable the children to sit side-by-side in Years 2-6. In EYFS and Year1, tables will be set out for group work and high emphasis placed on cleaning tables and equipment and washing of hands.

All unnecessary furniture has been removed to allow as much space as possible.

Staff instructed to teach from the front as much as possible and to stand out of the direct line of droplets from the children.

EYFS- Outside area to be shared across the EYFS Year Group Bubble, in order that all children have access to full resources.

Year 1- Outside area to be shared across the Year 1 bubble, in order that all children have access to full resources. Class tables are set in sixes to allow sound teaching to take place.

Year 2-  Class tables are set in sixes to allow sound teaching to take place.

The change in tables arrangements is safe due to hand washing/ hand sanitiser being used regularly. Also wearing of masks when teachers are working with a group. Outside areas in EYFS and Year 1 to be fogged.

3.9.20

L

Staffing

Staffing numbers required for entire eligible cohort have been determined including support staff such as facilities, IT, midday and office/admin staff.

 

Including at least one of the following:

  • Paediatric First aider
    (where children under 3yrs)
  • Designated Safeguarding Lead (DSL)
  • SENCO
  • Caretaker/site member
  • Office staff member

Not enough staff on site to run the school safely and efficiently.

 

 

 

 

 

 

 

 

 

 

H

 

 

 

 

 

H

 

All areas of the school are able to run safely and efficiently, at all times of the school day including Breakfast club and Tea Time Club.

All safeguarding staff are in situ.

No changes

 

3.9.2020

 

 

 

 

 

 

 

 

 

 

 

 

M

 

 

 

 

 

L

 

Approach to staff absence reporting and recording in place.

All staff aware.

School not be notified of staff that are absent and therefore safeguarding issues could arise.

H

Normal procedure in place for reporting staff absence.  JI to be telephoned in the first instance.

Already in place

L

Risk assessments in place for those staff who were previously working from home due to shielding, (clinically vulnerable and/or living with someone in these groups), and appropriate arrangements for mitigating risk are identified.

 

 

Staff put at risk by inadequate safety measures.

H

Arrangements made to work in year group who are more able to socially distance.

All necessary staff Risk Assessments have taken place and staff have been redeployed as necessary.

No changes

2.9.20

L

Plans to respond to increased sickness levels are in place.
Cover arrangements determined (including leaders and safeguarding designated leads) – on a weekly rather than daily basis to minimise contacts.

Safeguarding risk if staff levels/ ratios lower through Corona virus.

 

 

 

 

H

If AS and JI are off due to Corona Virus, other Level 3 leaders will step up to postions for DSL/Assistant DSL (Senco, Parent Support Worker, Pupil Support Worker) To gain support from the Consultation line at Social Services.

Chair of Governors/Business Manager will contact Public Health as school will be closed by that department.

HLTA working in that phase of the school will be able to provide cover if a teacher is off.

If sickness levels rise and children are not able to be looked after safely, then that class bubble will close.

No changes. Sickness levels not high at the time of writing.

Sickness levels still low. All teachers still present

3.9.20

L

Consideration given to staff clothing expectations and information shared with staff.  

Chance of cross- contamination from clothing if worn one day to the next

 

 

M

Guidance states now that there is no need for clothes to be washed daily or cleaned differently to normal circumstances.

No changes

Risk Assessment shared with all staff 21.7.20

L

Approaches for meetings and staff training in place.

Risk of cross-contamination due to Social Distancing not being in place in halls/ rooms.

 

 

 

M

Staff meetings or training to take place in studio hall, with chairs set out at least 2 metres apart.

Any safeguarding updates/ school communications to be sent via e-mail, rather than face-to-face.

No changes

2.9.20

L

Staffing roles and responsibilities with regards to the contingency of remote provision alongside in-school provision agreed and communicated.

Staff well-being could be affected due to work overload.

 

 

 

       M

Home learning needed in case of Class Bubble having to close. Home learning activities to be set via DoJo, by class teacher or SLT if class teacher becomes ill.

Additional PPA given if teacher is in school and having to also provide Home Learning.

No changes

3.9.20

L

Consideration given to the options for redeployment of staff to support the effective working of the school.

 

If redeployment is taking place staff are aware of controls and processes in respect of tasks they are unfamiliar with.

 

TA s may be required to lead their Class Bubble as not enough teachers on site to cover numbers due to sickness

 

 

 

 

M

HT, DHT, Business Manger to support with logistics where needed.

HLTA’s used to teach a class bubble in their phase. PPA will  put on hold to allow HLTA to cover.

No changes

3.9.20

L

Approach to support wellbeing, mental health and resilience in place, including bereavement support

 

How staff are supported to follow this within their own situations and that of pupils and colleagues is clear.

Staff become anxious and overwhelmed with the situation.

 

 

 

 

 

 

 

 

 

 

M

 

Staff are aware of available support and advice for schools and pupils available from ECC, including the Educational Psychology service  https://schools.essex.gov.uk/admin/COVID-19/Pages/default.aspx 

 

The Bereavement Policy has been reviewed to ensure it reflects current circumstances and arrangements

Open door policy for staff to HT/DHT, whilst respecting social distancing.

 

No changes. Staff anxiety has not been a wide issue at the time of writing this. Individual concerns have been addressed as they have arisen.

Staff still managing well, with low levels of staff absence.

 

Continued from 22.5.20

 

 

 

 

 

 

 

 

 

 

Ratified at FGB 6.7.2020

 

 

 

 

 

 

 

Arrangements for accessing testing, if and when necessary, are in place. Staff are clear on returning to work guidance.

 

Staff display symptoms of COVID 19 and are unsure of how to get tested and when they are able to return to work.

 

H

Staff to follow Government guidelines

Staff able to be informed as to how to access testing kits.

 (see Appendix A)

School testing kits are made available for those staff that need them, to ensure they can return to their duties as quickly as possible. This advised by Public Health Officer.

2.9.20

L

The approach for inducting new starters has been reviewed and updated in line with current situation.

New staff unaware of expectations and risk assessment not shared with them, putting them and other staff at risk.

H

New staff/ student teachers (2); teaching assistants (3) and extended school leader have visited the school prior to summer holidays. Risk assessment shared with them.

All inductions have taken place either on 2.9.2020 or 16.9.2020

July 2020

L

Return to school procedures are clear for all staff.

Staff unsure of what to do on the 3.9.20 leading to confusion amongst staff, parents and pupils

H

All staff sent details and involved in preparing school for reopening.

All teaching staff to do walk-through of one-entry system and toileting arrangements at 9.00am on 2.9.20. Meet at front gate.

In time for reopening 3.9.20

L

Arrangements to return any furloughed staff in place.

N/A

 

 

 

 

Any staff contracts that need to be issued, extended or amended considering the current situation have been.

HR issues arise due to contracts not being adjusted. Also staff not in at correct time resulting in an unsafe situation for the children.

H

Business manager has adjusted contracts where necessary. Staff involved have been approached first to discuss changes in hours and agreement made.

Week ending 10.7.20

L

Any HR processes that were in-train prior to or put on hold due to the COVID19 emergency, have been appropriately resolved. 

N/A

 

 

 

 

Arrangements in place for any visitors/ contractors on site, protocols and expectations shared.

 

NB: Their employer may require them to wear PPE.  This should be documented as part of the risk assessment carried out by the Contractor.

 

Visitors unsure of protocols and therefore the risk to themselves and staff and children at school heightened.

 

 

      

 

 

 

         H

Check with the contractor any requirements their employer has specified before visit.  Share school protocols.

School protocol displayed clearly at school gate and on all main doors into school.

Deliveries to be left in box in front lobby of school. Instructions to be given through intercom system or glass partition at hatch.

Visitors to school enter their details on our entry system , to ensure track and trace can take place if needed.

 

2.9.20

       L

Arrangements in place for any externally employed adults delivering learning in school e.g. sports coaches, music tutors, forest school leaders.  Protocols and expectations shared.

 

Staff unsure of what to do for the start of the new term leading to confusion amongst staff, parents and pupils

H

All staff sent details and involved in preparing school for reopening.

Drama Club have implemented agreed safety protocols eg children split into phase bubbles.

Sports coaches have sent in their risk assessments and these have been scrutinised and agreed by SLT. Where possible to work outside. Studio Hall to be fogged after use.

No changes needed.

Temperature taken for all visitors.

PPE worn by all visitors eg educational specialists; observers for trainee teachers. If visitors have not been provided with PPE, then school to provide in the first instance, to allow visits to take place.

In time for reopening 3.9.20

L

Group Sizes

 

All children are included in distinct groups/ ‘bubbles’ that do not mix and the number of children in each bubble is as small as possible.

Toilet block shared by more than one class bubble.

 

 

 

 

M

Class bubbles range from 20-33. These class bubbles to keep separate from each other at break times and lunchtimes.

Each class bubble to have their own toilet and sink. Teaching assistants to monitor younger children in toilets, to check hand washing has taken place. Children to wash their hands thoroughly after using the toilet. Enhanced cleaning of toilets in place. (10.30, after lunch and after school).

No PAT dogs in school, as children from different class bubbles will be tempted to stroke PAT dog.

No changes

L

3.9.20

Staffing allocations to groups determined, minimising contact with multiple groups as much as possible.

Cross-over of staff in different bubbles, leading to heightened risk of cross-contamination

 

 

 

 

 

 

 

       M

One teacher/one teaching assistant with each class bubble. Staff are not to go into other class bases.

HLTA’s for PPA- each HLTA with be allocated a phase of the school, that is:

Sue Parry (KS1)

Helen Maddocks (LKS2)

Michelle Buddington (UKS2) alongside Adam Squirrell who will cover PPA in his Year 6 class.

MDA’s – to work in one class bubble group, with some MDA’s covering two classes. The second class will be in UKS2, where the risk is less as children understand the need to keep socially distanced from the staff/MDA, to mitigate the risk.

No changes

 

 

 

 

 

 

 

L

3.9.20

Social Distancing

Arrangements for social distancing in place to consider:

  • Staggered school drop off/pick up times and locations (if possible) without reducing teaching time
  • Staggered or limited amounts of moving around the school/ corridors
  • Classroom design
  • Break and lunch times are staggered. Plans for social distancing during these times in place, such as when queuing for lunches
  • Toilet arrangements

 

If systems are not in place Social Distancing is not able to be in place and risk of cross-contamination heightened.

 

 

Drop-off staggered between 8.30-9.00 and pick-up between 2.50-3.20. Year 5 and 6 leaving between 3.10 and 3.20: parents to arrange to meet their children away from the school gates. Teachers to walk their children to the gate by the car park.

All available staff on duty to marshal.

Staff given specified place to stand and marshal. (breaktimes shortened to ensure children do not miss out on teaching time.)These staff to make sure parents quickly drop off and pick up with no loitering, especially outside of gates.

Walk-through of one-way system on 2.9.20 at 9.00am for all staff

See above for changes to drop off and pick-up details

Class bubbles have specific times for break times and lunchtimes to avoid unnecessary movement and mixing of class bubbles.

 

Each bubble has its own equipment box, this should be cleaned at the end of the session and placed back in the box.

 

Morning breaktime

Year 3- 10 - 10.15

Years 1 & 2- 10.15-10.30

Years 5 & 6- 10.30-10.45

Year 4- 10.45-11.00

Keep strictly to time.

Afternoon play – Years 1 & 2 (and 3 if needed) 10 mins- use playground, as MUGA and field needed for PE.

Lunchtimes

EYFS-to eat at 11.30 and then stay in outside EYFS area to play.

Year 3 to be included with KS1, to even out the number of class bubbles.

KS1- 11.30-12.00 go out to play. 12.00 eat in classrooms

Year 3- 11.30 eat in classroom, then at 12.00 out to play

Year 4- 12.30 out to play, 1.00 eat in classroom.

Years 5 & 6 Eat at 12.30 then out to play at 1.00.

(this will alternate week on week, as Col.Utd are coming in between 12.00 and 1.00)

Staff given guidance as to how classrooms should be set up, that is children sit in twos, where possible side by side not face-to-face. In EYFS and Year 1 tables of more than two allowed for educational reasons. In Year 1, outside area shared by both classes, with all equipment being fogged at the end of the day.

No changes

 

 

Approach to avoiding children  entering school congregating and breaching social distancing is in place.

 

Heightened risk of cross-contamination

H

On arrival, pupils go straight to class bubbles and sit at allocated table and complete early morning work.

No changes

3.9.20

L

Approach to potential breaches of social distancing in place, including in the case of repeat or deliberate breaches.

Heightened risk of cross-contamination

 

Handwashing and cleaning (if needed)

 

Conversations with parents

 

Risks assessments and individualised approach in place for students who might struggle to follow expectations

LA support if this poses a high risk to staff and other children leading to children having to remain at home. This is after we have tried taking the child to the Inclusion Room (where there will be 4 separate tables and chairs. These to be facing the wall, so no risk of spitting at other children) Child to be taken there by TA, who will stand away from the child and keep at least 2 metre distance

Parents advised of social distancing measures that will be in place through newsletters.

No changes

 

 

Approach to assemblies – if still occurring, plan in place to manage social distancing.

 

Currently assemblies are cancelled. Bringing all children together for assembly would breach the bubble arrangements.

H

Assemblies are within class bubbles. Monday assembly supplied by HT/DHT.

Golden assembly to be run every Friday in class bubbles. Class teachers to award Gold certificates. Office to let teachers know attendance data. AS to supply DoJo totals.

Singing assembly every Thursday as has been running Summer 2 term. RH to supply songs.

Class teachers to decide when to deliver assemblies so as not to interfere with core teaching time.

3.9.20, then every Monday and Friday

L

Social distancing plans communicated with parents, including approach to breaches.

If parents/carers are unaware of what happens with any breaches , then they may not take Social Distancing seriously.

 

 

H

To be communicated to parents and children via newsletter.

17.7.20

L

Arrangements in place for the use of the playground, including equipment.
 

Risk of cross-contamination if play equipment is used by different children/ groups of children.

 

 

 

 

 

 

 

H

Playing areas will be designated using temporary fencing.

Adventure playground and outdoor gym will be back in use and fogged in between use.

No PE equipment (such as mats, ropes, etc) to be used. PE equipment which can be easily and safely cleaned can be used. After each use, either the class MDA/LSA/ teacher/site manager or apprentice to clean either using sterilising fluid, steam cleaners or the fogger.

Children all to wash their hands after use and told to not put hands in their mouths whilst using.

Guidance has been sent to teachers outlining what can be taught in PE lessons.

Picnic benches/ outdoor tables back in use. To be wiped clean or fogged after each class bubble has used them.

Studio hall and main hall to be fogged at the end of each day

No changes

3.9.20

L

Transport

Information shared with parents regarding pupils travelling to school, encouraging walking and avoiding public transport as much as possible.

Parents and children at risk of becoming infected from Covid 19

 

 

 

 

H

In newsletter on 17.7.20, parents advised to avoid public transport as much as possible and walk or cycle instead.

If using public transport, they must wear face masks. Childrens’ face masks to be given back to parents/carers before entering school.

Children can use scooters and bikes to school if this means they avoid public transport.

No changes

3.9.20

L

Dedicated school transport follows the grouping/ bubble arrangement in line with the protocols in school, as much as possible.

N/A

 

 

 

 

Support in place for CYP who have no alternative, to access public transport safely, adhering to social distancing protocols where possible.

 

 

As above. Children will be under the care of their responsible adult, who will be Socially Distancing.

3.9.20

L

Arrangements in place with transport providers to support any staggered start/end times.

N/A

 

 

 

 

Catering

Arrangements in place to provide food to CYP on site, including the requirement of universal free school meals.

 

 

School kitchen has been providing cold options only. From September there could be a risk of catering staff /MDA’s crossing in many different class  bubbles.

 

Some MDA staff will work a double shift. We will ensure that the double shift is with the oldest children in the school. MDAs must social distance from the children.

 

 

 

 

 

 

 

 

 

 

 

         M

 

 

 

 

 

 

 

 

 

 

Kitchen to provide hot meals for children. There will be a simplified menu available, with a hot option, vegetarian option and a cold option. These to be served in a recyclable container in the kitchen and taken to class bubbles by the MDA staff.

 

If food needs to be cut in to bite size pieces, the MDA must do this away from the child.

 

Trolleys to be collected by the kitchen staff. Waste to be placed outside the classrooms for collection by the kitchen staff.

(see Appendix B for greater clarification)

 

Lunch box trollies to be kept outside of classrooms and wiped down after use.

No changes

 

 

        3/9/20

 

 

 

          L

 

 

 

 

 

 

 

 

Arrangements for when and where each group will take lunch (and snack time if necessary) are in place so that children do not mix with children from other groups.

 

 

 

 

 

 

 

Catering arrangements may not be adequate to provide meals to children including FSM children. Risk of class bubbles mixing in the school hall.

 

 

 

 

H

 

 

 

 

 

Meals to be eaten in class bubbles, not in the school hall.

Staff to eat in the main hall adhering to social distancing or outside if they prefer (away from the children).

 

 

 

        3.9.20

 

 

L

 

 

 

 

 

 

 

 

 

 

Summer Holiday Food vouchers for eligible CYP ordered.

Children go hungry because FSM vouchers are not in place.

 

H

Edenred vouchers have been ordered . This system is now working efficiently.

Parents to receive vouchers all through the summer holidays.

L

PPE

PPE requirements understood and appropriate supplies in place.

Long term approach to obtaining adequate PPE supplies in place.

Risk of running out of PPE equipment for first aiders and 1:1 support staff, as well as HT/ Business Manager when dealing with suspected Covid 19 cases in children.

 

 

        H

Gloves, masks and aprons in plentiful supply now.

Higher grade masks brought for key people (see left)

PPE given to apprentice. Googles, Adequate mask and disposable suit to be worn when using the fogger.

Higher spec. visors purchased for staff, to overcome problems of misting on visors.

 

13.7.20

Stocks ordered ready for the Autumn term

         L

Response to suspected/ confirmed case of COVID19 in school

 

Approach to confirmed COVID19 cases in place: during school day

  • Which staff member/s should be informed/ take action
  • Area established to be used if an individual is displaying symptoms during the school day and needs to be isolated
  • Cleaning procedure in place
  • Arrangements for informing parent community in place

 

Risk of cross- contamination from confirmed Covid 19 cases

 

 

         H

See flowchart – Appendix A

HT/DHT to ring Public Health 0300 303 8537

in the event that a member of the school community advises that they have contracted COVID. Parents of the children in the same family hub will be informed via phone call. All staff that have come into contact with the person/child will be notified by HT/DHT. The children in that class will be moved to another spare classroom whilst that class is deep- cleaned once a positive test result comes through.

Any child that displays symptoms will quickly be moved to the lobby area by the music room or  outside and supervised by HT/ Business Manager until parent arrives to collect.

If a child develops a continuous cough (not just a couple of times) use mobile phone to ring office or JI  to come and collect child from outside of classroom. Move child outside of classroom as quickly as possible: staff to supervise from a safe distance until JI/CS arrive.

 

LPS headteacher to be informed if there is a confirmed case of COVID 19

See Appendix D for further clarification

 

3.9.20

M

Approach to confirmed COVID19 cases in place: outside of school hours

  • Approach to relocating CYP away from certain parts of the school to clean, if possible
  • Cleaning procedure in place
  • Arrangements for informing parent community in place

 

Risk of infection from class base and resources. Parents, if not informed, run the risk of ill-informed decision-making.

 

 

 

 

 

 

H

See flowchart – Appendix A

 

Family group moved to hall spaces whilst original classroom is deep-cleaned and left empty for 48 hours.

Parent community either phoned or if a large group, Sco-Pay to be used. Business manager to send e-mail from home if outside of school hours.

 

See Appendix D for further clarification

 

 

3.9.20

M

Process in place to engage with the Test and Trace and contract tracing process.

Refer to ECC and public health guidance for more information.

Staff and parents not fully informed about Test and Trace information, leading to higher spread during an outbreak.

Hard to reach parents not accessing emails/communication bulletins

H

See Appendix A re Test and Trace information for staff and children/parents.

School to ensure that clear communication with parents is in place regarding the measures being taken to ensure the safety of their children, including the role that they play, as parents, in the safe operating procedures. Ensure communications are accessible to specific groups of parents (such as parents with English as an additional language) and parents of vulnerable children. Admin team, HT and Inclusion team to all support this communication through newsletter; e-mails and phone calls.

 

LPS headteacher to be informed if there is a confirmed case of COVID 19 and vice versa.

No changes

Information in newsletter 17.7.20 and on-going reminders in the Autumn Term.

Phone calls to vulnerable families in September.

L

Pupil Re-orientation

 

back into school after a period of closure/ being at home

 

 

 

 

 

 

 

Approach and expectations around school uniform determined and communicated with parents.

Children arrive on 3.9.20 in non-agreed dress code.

       

 

 

 

 

 

 

 

 

 L

Children to wear school uniform and school shoes.’ Uniforms do not need to be cleaned any more than usual, nor do they need to be cleaned using methods which are different from normal.’(Guidance for full opening DfE 2.7.20)

 

PE kits to be in school.

 

UKS2 changing- boys to wait outside classrooms whilst girls get changed and vice versa

Children not to bring in hand sanitiser from home. Parents have been told this.

No changes

Shared with parents via newsletter on 17.7.20 and put on web-site.

         L

Changes to the school day/timetables shared with parents.

Parents and children arrive and depart at incorrect times and this causes havoc and confusion.

M

Parents informed via newsletter about drop off time being between 8.30-9.00 and pick-up between 2.50 and 3.20.

(reduced break-times to make up for earlier finish time)

All changes to arrangements shared with parents via email , DoJo and newsletters.

Newsletter 17.9.20 and then reminder texts/ e-mails on 2.9.20

L

All students instructed to bring a water bottle each day. Water fountains not in use.

Risk of cross-contamination

 

 

 

 

 

 

 

 

           H

Parents informed via newsletter to bring in a named water bottle.

Water fountains have been isolated.

 

Teachers to inform children that they are out of use.

 

Support staff to fill water bottles at least once a day if empty. Staff to wash hands before and after refilling water bottles.

 

Water bottles to go home each day with the children for cleaning and refilling.

17.7.20

 

 

From 3.9.20

L

Approach to preparing pupils for a return to academic work and new social situations is developed and shared by all teaching staff.

 

This includes bringing together pupils who have remained in school during closure and those at home and celebrating non-academic achievements of pupils whilst at home/ during school closure.

Social and emotional issues/behavioural issues arising due to return to academic work and the mixing of children who have been at home and those that have been in school.

 

 

 

 

 

 

 

H

(particularlywith those children that display challenging behaviour normally)

Teachers to spend time during the first eight days/ half-term discussing and explaining what is happening and why.

 

Lots of opportunities given for pupils to talk.

Brain breaks built in when needed.

 

Careful planning in place concentrating on the positive elements of life. Whole school topic, where each year group study a continent of the world, apart from EYFS who will be settling into school life.

Year 1- Europe

Year 2- North America

Year 3- South America

Year 4-Oceania/Australasia

Year5- Africa

Year 6- Asia

 

Behaviour plans updated

 

Parents informed of what our offer is to their children, that is that we are unable to have direct close contact with the child.

 

Reduced provision in the Inclusion Room, with 4 tables set out. Class TA to take child to Inclusion Room, if LH is unable to supervise.

 

No Rainbow Club at Lunchtime, due to mixing of children from different class bubbles.

 

LD, DT, AS and JI on hand to support as required, whilst still adhering to Social Distancing measures, as far as possible.

No changes

3.9.20

M

Approach to supporting wellbeing, mental health and resilience, including bereavement support is in place.

Some children and families feeling very anxious and depressed.

     

 

          H

Inclusion team and those staff not based in classrooms (JI,AS apart from Wed, LH, LD, DT apart from Thurs,Fri) are on-hand to offer support with behaviour.

No changes

3.9.20

       M

Re-orientation support for school leavers is developed.

 

 

Support given to past Year 6 children and families if requested. Signposted to mental health support. SWFW’s work with staff from new Secondary School.

Bereavement Policy ratified and put on web-site. Support agencies added as suggested at FGB on 6.7.20 (CRUISE, St Helena’s Hospice)

 

 

Consideration of the impact of COVID19 on families and whether any additional support may be required:

  • Financial
  • Increased FSM eligibility
  • Referrals to social care and other support
  • PPG/ vulnerable groups

Families under severe stress due to the factors mentioned, which will affect children in the family.

 

 

 

H

Inclusion Team to continue their supportive work with families requiring additional support.

Staff to notify HT/DHT/Business Manager if they suspect a family is

struggling.

Reminders given in weekly newsletter about how school can help to support families.

On-going from School Closure

M


Remote Education Contingency Plan

All students have access to technology and remote learning offer is available to be switched on as a contingency when needed.

Bubble needs to self-isolate because of a positive case of COVID19.

Children and families unable to access home learning and children therefore do not progress.

M

Non-internet based

Families offered paper packs of work.

 

Laptops purchased for Looked After children

 

Home Learning resources offered to all children not in school.

N/A until present.

From 3.9.20

L

Transition 
into new year group

 

What will need to be different this year because of COVID19?

 

Online/ website support for families and young people around transition.

Families and children worried about new class/new teacher for September 2020

 

      

         H

 

To include support on website, including info. About Young Carers

 

Reassurance via newsletters/emails

Website in the process of being updated, including a virtual tour for prospective parents.

Support to continue for as long as needed.

     M

Plan for transitions between school years taking into account what needs to be different due to partial opening, remote and face to face:

  • EY to Primary
  • Primary to Secondary
  • Vulnerable children
  • Children with SEND
  • Physical and sensory needs, including adaptations, equipment etc (lead in times)
  • Post 16
  • School Leavers

Decision to be made once Government guidance is available for July.

 

Those children not in school in years 2,3,4 and 5 to come into school over 16th and 17th July 2020 to meet up with their class teacher and new class teacher: this to reassure them and get them excited for September.

 

Liaison has taken place between Senco and EHCP parents re September and provision.

Transition notifications from secondary schools have been shared with parents and carers via newsletters.

 

New starters- HT (EYFS lead) has kept new parents in touch via a new DoJo group: all questions raised have been answered promptly. New parent meetings have taken place 14.7.20 and 16.7.20 at 6.30 to share planning for September and answer questions raised. Nursey liaison has taken place between school and nurseries.

 

 

 

Safeguarding

 

Consideration given to any CYP who may need support with their return to school and consultation has been undertaken with the family and other agencies involved.

 

 

 

CYP previously deemed to be safer at home and family are anxious about returning to school.

 

          M

 

 

Review the CYP’s risk assessment to identify any support or arrangements needed for their return to school.

 

Continued support from the Inclusion Team.

School familiarisation visits to school given where needed.

 In place for September.

L

Staff are prepared for supporting wellbeing of pupils and receiving any potential disclosures.

Children are not supported and safeguarding procedures not followed.

 

 

 

 

 

H

Staff refresher training session on processes and procedures and the revised wellbeing material. (Jo Barclay Level 2 training being updated over the summer, to include new KACIE additions) Staff given the opportunity to watch it on 3.9.20 or they can have watched it prior to this, to allow time for helping set-up on the non-pupil day.

As well as support in class, on-going support from the Inclusion Team.

Those families where DA is a problem continue to be signposted to Next Chapter (Inclusion Team).

To be sent out prior to 3.9.20.

Ji to go deliver training to support staff on 2.9.20

L

Updated Child Protection Policy in place.

Due to very changed situation, Child Protection Policy is not appropriate.

 

 

H

Adopted most recent Child Protection Policy

(JI and Business Manager to ensure most recent policy is on web-site.)

Child Protection Policy updated, as well as Code of Conduct.

To be ratified by FGB 22.9.20)

L

Where appropriate, work with other agencies, such as social care, has been undertaken to support vulnerable CYP to return to school.

Families are not supported fully with their particular needs and circumstances.

 

         

 

        H

Inclusion Team/HT to continue to refer families to outside agencies where necessary.

Visits to school encouraged to alleviate anxiety.

Continuing from the beginning of School Closure

M

Where physical contact is required in the context of managing behaviour, ensure appropriate hygiene measures are in place to mitigate any risk of transmission.

Children that exhibit challenging behaviour are not able to be supported and managed.

 

 

 

 

 

 

 

 

H

Review individual consistent management plans to ensure they include protective measures.

 

Refer to the behaviour policy. There should be little physical contact by way of managing behaviour. If child is at risk of hurting themselves or others, remove other children from the vicinity of the child and any items that may cause harm.

 

In the rare instances where physical contact may be necessary, hands must be washed for at least 20 seconds after wards. Staff to wear visors.

3.9.20

M

Curriculum / learning environment

Current learning plans, revised expectations and required adjustments have been considered.

 

 

Teaching and learning does not suit the requirements for children in the current situation.

 

 

 

M

Resources have been planned carefully by DHT/SLT to cater for current situation. These plans and ideas have been shared fully with teachers.

Ready for 3.9.20

L

Consideration has been given to what activity is more difficult/ not possible to be undertaken with social distancing in place?

 

Each activity should be risk assessed and should not be run unless the risks can be mitigated

 

  • PE – including no contact sport
  • Practical science lessons
  • DT/ FT

 

Children do not adhere to Social Distancing as planned activity does not take this into account.

 

 

 

H

All activities planned are in-line with Social Distancing and DfE/ Local Authority guidance.

This cannot be guaranteed however, particularly with the younger children.

PE lessons will be in accordance with DfE guidelines. Further guidance for staff sent via e-mail on 14.7.20.

Teaching staff told to avoid head height contact with children.

Lesson Observations

These need to be undertaken for PMR’s. HT/DH/SENCo will be conducting these and will wear face masks. Gloves to be worn when checking books. Planning to be checked from server.

For PMR’s, Social Distancing to be strictly adhered to.

3.9.20

M

Whole school approach to adapting curriculum (S/M/L term), including:

  • Wellbeing curriculum
  • recognising ‘non-curriculum’ learning that has been done
  • capturing pupil achievements/ outcomes
  • utilising the DFE ‘catch-up’ funding and programmes

 

Teachers find it difficult to alter teaching style/ resources in-line with DfE guidance.

M

Staff have been informed of in front of classroom delivery style and aware of how best to provide pupils with additional support.

Well-being resources shared with staff prior to summer holiday starting.

HT to apply for additional funding for tutoring of PPG/vulnerable children.

Covid Catch up funding being used for new teacher (starting 2.11.2020) to provide interventions for KS1

On-going from 1.6.20

 

 

 

 

 

 

L

Student behaviour policy reviewed  to reflect the current circumstances.

Behaviour policy does not cater for current situation

  

 

 

      H

Behaviour Policy to be reviewed again ready for 3.9.20 by HT/DHT-shared with staff prior to 3.9.20. Individual Behaviour Plans will be adjusted (HT/DHT and LD/DT and Senco)

3.9.20

        M

CYP with SEND

Approach to provision of the elements of the EHCP including health/therapies in place.

Support for children with EHCP’s cannot be delivered as agreed on plan.

H

Risk assessments completed for all EHCP children. Liaison between SENCo and parents.

For 3.9.20

M

Annual reviews.

Annual Reviews are difficult to complete accurately due to Partial School Closure and Social Distancing measures

       

          H

Support for Senco from HT and LA.

On-going through Autumn 1

M

Requests for assessment.

These are not able to be completed due to specialists not coming into school.

          

 

           H

We await further guidance and hope that face-to-face visits are allowed in the Autumn Term in order to complete EHCP applications.

Specialists still not able to have face-to-face contact.

Ed.Psy able to come in- to use PPE and follow advice for visitors.

TBC

           M

Consider any CYP who may need support with their return to school and consult with the family and other agencies involved.

Including any support required for CYP to understand new rules i.e. social distancing.

Vulnerable children do not return to school in September. Vulnerable children do not understand SD measures and are unable to abide by them.

 

 

 

 

H

HT and/or members of the Inclusion Team  to attend multi-agency meetings.

1:1 provision provided for children with EHCP’s /pending EHCP’s to support and encourage safe behaviour. Visual cues used to support with new rules (e.g. social distancing)

 

3.9.20

M

Attendance

Approach to promoting and supporting attendance for all pupils determined, including those who may be anxious.

 

Children who are anxious do not return to school

 

 

 

 

 

          H

Many anxious children have already been in school in the Summer term, so their anxiety has been lessened.

HT/DHT and Inclusion team to support with visits prior to the summer holiday.

Support on hand to support in first few weeks of September.

HT, Inclusion Team and Office staff liaising with families to ensure their anxieties are lessened and to ensure attendance of child/children is not unduly effected.

From 3.9.20 going forward.

L

Approach to support for parents where rates of persistent absence were high before closure.

Children that had a pattern of persistence absence will find it even more difficult to attend.

 

 

H

HT/DHT and Inclusion Team to work with admin team/ES to improve attendance.

Penalty notices to be issued where deemed necessary.

From 3.9.20

M

Communication

Information shared with staff around the full opening plan, returning to site, amendments to usual working patterns/practices and groups.

Staff unsure about re-opening plan.

 

 

 

H

Teacher meeting held to update all staff.

Emails sent.

Risk assessment shared with all staff

Updates to be shared with all staff.

 

15.7.20

(teacher meeting in hall)

Meetings with the rest of the school staff community W/B 20.7.20

L

Governors consulted on full opening plans.

Governors not involved with re-opening plans.

          H

Virtual meeting held and plans ratified.

FGB being held virtually

16.7.20.12.00pm

 

22.9.2020 5.00pm

L

Union representatives consulted on full opening plans.

Staff unhappy about plans for re-opening and feel unsafe

         

 

          M

Risk assessment shared with staff and questions answered. All staff feel safe and understand what procedures to follow.

See above

            L

Risk Assessment published on website, where more than 50 staff.

School community unsure about plans for full opening in September

          H

Risk assessment posted on website.

W/B 20.7.20

           L

Communications with parents on the:

  • Plan for full opening
  • Social distancing plan
  • Wellbeing/ pastoral support/ support and acknowledgement to parents of home learning
  • Attendance
  • Uniform
  • Transport
  • Behaviour
  • Test and trace
  • Staggered start and end times
  • Expectations when in school and at home (if self-isolating is necessary)

Parents not sure of plans for re-opening

 

 

 

 

H

Weekly newsletters sent to parents and children, with final plans shared in easy to access letter on 21.7.20.

 

Scopay (School Ping) used to update parents.

 

Inclusion team helping anxious parents.

 

Teachers in touch with parents through DoJo/Tapestry.

 

On-going communications. Parents very on-board and supportive of school arrangements.

Parent meetings will not be held in school. These will be replaced by phone calls to all parents/carers over the course of the Autumn Term. Arrangements to be made from teacher to parents via DoJo, with those parents whose children we have concerns about, being spoken to first (some of these have already taken place).

 

Ready for 3.9.20

L

Pupil communications around:

  • Changes to timetable
  • Social distancing arrangements
  • Staggered start times
  • Expectations when in school and at home (if self-isolating is necessary)
  • Travelling to and from school safely

 

Pupils unsure of expectations and safe practice.

 

 

 

 

 

         

        H

Teachers to spend first seven days and particularly first day explaining plans and procedures and why they are important.

 

This will be especially important for the children that have not been in during partial re-opening.

 

Reminders given when needed eg washing hands; not touching face etc

 

School Posters around school

3.9.20

L

On-going regular communication plans determined to ensure parents are kept well-informed

 

Parents unsure of plans.

 

H

Letters, website updates, emails, social media- through these parents will be kept updated.

On-going

3.9.20 and on-going

L

Governors/ Governance

Meetings and decisions that need to be taken are prioritised.

Governors are unsure of what needs to be prioritised

H

Full details shared with FGB re. dates and focus for the new academic year.

 

New RA agreed through virtual meeting on 16.6.20

L

Governors are clear on their role in the planning and full opening of the school, including support to leaders.

 

Approach to communication between Leaders and governors is clear and understood.

 

Governors do not engage with communications from school/Chair of Governors/HT

H

E-mails now all accurate and in-place.

More Zoom meetings held when necessary.

Regular weekly contact (at least) between HT and Chair/Vice-chair.

On-going

 

On-going from School Closure and into the new academic year.

L

Governors prepared for start of school year (clerking, etc).

As above

H

Clerk in place and expectations clear

From 1.9.20

L

School events, including trips

The school’s annual calendar of events has been reviewed and decisions made on cancelling or going ahead with events in the immediate term, including school trips.

 

Social Distancing not adhered to during school visits and trips.

 

 

 

 

 

 

H

No Educational Visits are booked for the Autumn term.

 

All non-overnight domestic educational visits can resume, as long as children stay with their class bubble/ year group bubble. The protective measures at the destination will have been thoroughly risk assessed before booking the trip and these measures will be strictly adhered to. Staff will refer to guidance on www.gov.uk/government/publications/health-and-safety-on-educational-visits)when considering visits.

School visitors into school have provided risk assessments and have adhered to our arrangements.

Eg The Flying Seagulls Project; PCSO re Internet Safety etc.

3.9.20

L

Finance

Additional costs incurred due to COVID19 are understood and clearly documented.

Financial security of the school is put at risk.

M

Business Manager is keeping careful records of costs incurred. Fortunately the school was in a strong financial position before School Closure.

Costs are escalating especially those for hand towels and soap/sanitiser.

From beginning of School Closure

L

Claims submitted for reimbursement for example, increased premises related costs; additional cleaning; support for FSM

Financial security of the school is put at risk.

         

 

          M

We are unable to submit a claim according to the advice given from the DfE and Local Authority, so are unable to claw back costs incurred.

N/A

 

Any loss of income understood, including the impact of lettings and the financial implications of possibly not restarting.

Financial security of the school is put at risk.

M

Although school will incur some loss of revenue, the school is in a strong financial position and other costs have reduced, which have balanced losses.

Financial implications shared at the virtual finance meeting on 29.7.20

L

Insurance claims, including visits/trips booked previously.

Kingswood payments from parents will be lost.

 

 

         M

All monies that were owed to Year 6 parents have been settled, through Kingswood and the Insurance Company.

 22.7.20

          L

Reintroduction or re-contracting services, such as:

  • Cleaning
  • IT support
  • Catering

N/A

 

All services have continued during partial re-opening.

 

 

Consideration given to any support that may be brokered through working together, for example, partnerships, trusts etc.

N/A

 

 

 

 

Before and after school clubs

Approach in place for before/after school clubs implements the necessary protective measures.

Protective measures are not able to be followed, increasing risk of cross contamination between class/year bubbles.

 

 

 

 

 

 

 

 

 

 

 

 

 

H

Hand sanitiser to be used by children before entering the hall. Also to be used at the start of After-school club. Breakfast Club (BC)- to be run by Katie Pullen(UKS2), Carol Spademan(EYFS), Emma Smith (LKS2) and Debbie Hales (KS1). Hall spilt into four  (now three)areas and children kept in bubbles, with a member of staff responsible for each phase. Children to either eat breakfast at home or bring a breakfast bar in with them. 7.30-8.30, then children will start going into class. BC Staff to walk younger children to class bubbles, but not to enter classrooms. Katie Pullen (new) will be tasked with cleaning the hall ready for staff to use at lunchtime.

After-School Club- Staff as above, with Emma Smith being replaced by Katie Munro. Children to be given a sealed snack. Club will finish at 5.00pm to allow for fogging to take place in the hall and for equipment used.

Equipment to be spilt into three lots and only to be used by that phase bubble. Hand washing, keeping hands away from face and encouraging the children to keep away from each other as much as possible to be encouraged. Children to be outside in separate areas as much as possible.

3.9.20

L

 

Appendix A  (Section 7 ‘Guidance for full opening’ Gov.UK)

Response to any infection

Schools must ensure they understand the NHS Test and Trace process and how to contact their local Public Health England health protection team. Schools must ensure that staff members and parents/carers understand that they will need to be ready and willing to:

  • book a test if they are displaying symptoms. Staff and pupils must not come into the school if they have symptoms, and must be sent home to self-isolate if they develop them in school. All children can be tested, including children under 5, but children aged 11 and under will need to be helped by their parents/carers if using a home testing kit
  • provide details of anyone they have been in close contact with if they were to test positive for coronavirus (COVID-19) or if asked by NHS Test & Trace
  • self-isolate if they have been in close contact with someone who develops coronavirus (COVID-19) symptoms or someone who tests positive for coronavirus (COVID-19)

Anyone who displays symptoms of coronavirus (COVID-19) can and should get a test. Tests can be booked online through the NHS testing and tracing for coronavirus website, or ordered by telephone via NHS 119 for those without access to the internet. Essential workers, which includes anyone involved in education or childcare, have priority access to testing.

The government will ensure that it is as easy as possible to get a test through a wide range of routes that are locally accessible, fast and convenient. We will release more details on new testing avenues as and when they become available and will work with schools so they understand what the quickest and easiest way is to get a test. By the autumn term, all schools will be provided with a small number of home testing kits that they can give directly to parents/carers collecting a child who has developed symptoms at school, or staff who have developed symptoms at school, where they think providing one will significantly increase the likelihood of them getting tested. Advice will be provided alongside these kits.

Schools should ask parents and staff to inform them immediately of the results of a test:

  • if someone tests negative, if they feel well and no longer have symptoms similar to coronavirus (COVID-19), they can stop self-isolating. They could still have another virus, such as a cold or flu – in which case it is still best to avoid contact with other people until they are better. Other members of their household can stop self-isolating.
  • if someone tests positive, they should follow the ‘stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection’ and must continue to self-isolate for at least 7 days from the onset of their symptoms and then return to school only if they do not have symptoms other than cough or loss of sense of smell/taste. This is because a cough or anosmia can last for several weeks once the infection has gone. The 7-day period starts from the day when they first became ill. If they still have a high temperature, they should keep self-isolating until their temperature returns to normal. Other members of their household should continue self-isolating for the full 14 days.

 

 

 

Sources:  safe working in education implementing the protective measures in education

Public Health advice

Responding to a suspected or confirmed case of COVID19 – Early Years

Overview:

 

 

 

 

 

 

 

 

 

 

 

 

 

If symptoms develop during the setting day:

If a child, young person or staff member develops symptoms of the coronavirus, they should be sent home and advised to self-isolate, along with their fellow household members.

 

If a child is awaiting collection, they should be moved, if possible, to a room where they can be isolated behind a closed door, with appropriate adult supervision. Ideally, a window should be opened for ventilation. If it is not possible to isolate them, move them to an area which is at least 2 metres away from other people.

 

If they need to go to the bathroom while waiting to be collected, they should use a separate bathroom if possible. The bathroom should be cleaned and disinfected using standard cleaning products before being used by anyone else.

 

PPE should be worn by staff caring for the child while they await collection if direct personal care is needed and a distance of 2 metres cannot be maintained (such as for a very young child or a child with complex needs).

 

 

If a child/staff member begins displaying symptoms outside of setting.

The individual must not come to the setting and you should inform the parents of the rest of the bubble so they can be vigilant around any symptoms developing.

 

If the individual arrives at the setting, they should be sent home immediately.

Isolation for the whole bubble

The DFE guidance states that the whole bubble should self-isolate if any individual in that bubble tests positive for COVID19. It does not deem isolation necessary on the basis of symptoms only, however our suggestion is that you consider this on a case by case basis.

 

You should consider the likely risk of transmission, for example if symptoms developed during the the setting day or the individual had been in very recent contact with the wider bubble when their symptoms developed you may want to ask the whole bubble to self-isolate until such time a test has been obtained. If this is the case and the bubble is asked to isolate and the test result is negative, the bubble may return to the setting.

 

If the individual had not recently been in contact with the bubble i.e. symptoms developed over the weekend, you may feel that it is appropriate for the remainder of the bubble to continue to attend the setting until such time as a test is obtained.

 

If the bubble members are asked to isolate, it is essential that they follow the government guidance and remain at home for 14 days.

Informing Public Health of positive case/s

If there is a confirmed case within the setting in a member of staff or child, you should inform Public Health.

 

To notify a case(s) to PHE, the settings can call Public Health England (PHE) in the East of England on 0300 303 8537 (option 1). If the matter is not urgent, the settings can also email: eoe.crc@phe.gov.uk to notify PHE.

 

Cleaning the area following a case of COVID 19

All surfaces that the symptomatic person has come into contact with must be cleaned and disinfected, including; bathrooms, door handles, telephones, grab-rails in corridors and stairwells.

 

Use disposable cloths or paper roll and disposable mop heads, to clean all hard surfaces, floors, chairs, door handles and sanitary fittings, following one of the options below:

 

  • a combined detergent disinfectant solution at a dilution of 1,000 parts per million available chlorine
  • a household detergent followed by disinfection (1000 ppm av.cl.). Follow manufacturer’s instructions for dilution, application and contact times for all detergents and disinfectants
  • if an alternative disinfectant is used within the organisation, this should be checked and ensure that it is effective against enveloped viruses

 

Areas where a symptomatic individual has passed through and spent minimal time, such as corridors, but which are not visibly contaminated with body fluids can be cleaned thoroughly as normal.

 

Avoid creating splashes and spray when cleaning.

 

Any cloths and mop heads used must be disposed of and should be put into waste bags as outlined below.

 

The minimum PPE to be worn for cleaning an area where a person with possible or confirmed coronavirus (COVID-19) is disposable gloves and an apron.

 

Hands should be washed with soap and water for 20 seconds after all PPE has been removed.

Who should access a test?

The symptomatic individual should access a test as soon as possible.

 

The symptoms for testing are:

  • high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • loss or change to your sense of smell or taste – this means you’ve noticed you cannot smell or taste anything, or things smell or taste different to normal
  • in children there may be a rash

 

The remaining bubble members should only access testing if they themselves become symptomatic. 

 

It remains the case that if a bubble member goes on to display symptoms and so accesses a test but it is negative – they still cannot return to the setting/ work until they have completed their 14 days isolation period (this is because they still might go on to become positive during the 14 days). 

Accessing testing for staff:

Settings, as employers, can book tests through an online digital portal. There is also an option for employees to book tests directly on the portal.

Accessing testing for children:

 

To access testing parents will be able to use the 111 online coronavirus service if their child is 5 or over. Parents will be able to call 111 if their child is aged under 5.

 

Parents must be advised to inform the setting of the test result. If negative, verification would be required before returning to the setting.

 

 

 

 

 

 

 

 

Returning to the setting/work

Where the original individual tests negative, they can return to their setting and the fellow household members can end their self-isolation.

 

Where the child/staff member tests positive – they may return to the setting after 7 days, providing they are well enough to do so.

 

For clarification, public health have advised that staff and children should not return to the setting after having a positive test and completing their isolation period, if they still have any of these symptoms:

  • a high temperature or feeling hot and shivery
  • a runny nose or sneezing
  • feeling or being sick
  • diarrhoea
  • loss of appetite

 

 

If someone is symptomatic, tests positive and works with a vulnerable  group/individual, who has greater vulnerability  than the general population,  it is sensible they are excluded for 14 rather than 7 days.

 

 

Disposing of waste

To dispose of waste from people with symptoms of coronavirus, such as disposable cleaning cloths, tissues and PPE:

  • put it in a plastic rubbish bag and tie it
  • place the plastic bag in a second bin bag and tie it
  • put it in a suitable and secure place marked for storage for 72 hours

Waste should be stored safely and securely kept away from children. You should not put your waste in communal waste areas until the waste has been stored for at least 72 hours. Storing for 72 hours saves unnecessary waste movements and minimises the risk to waste operatives. This waste does not require a dedicated clinical waste collection in the above circumstances.

 

 

Frequently Asked Questions  

 

 

What does the Track and Trace programme mean for the settings?

As part of the national test and trace programme, if other cases are detected within the cohort or in the wider setting, Public Health England’s local health protection teams will conduct a rapid investigation and will advise the settings and other settings on the most appropriate action to take.

 

In some cases, a larger number of other children, young people may be asked to self-isolate at home as a precautionary measure – perhaps the whole class, site or year group.

 

It is not expected that closure of the whole the setting will be necessary where the settings are following advice around infection control.

Do other staff members need to self-isolate if a staff member tests positive?

No, other staff members outside of the affected bubble do not need to self-isolate if a teacher or other staff member contracts COVID19. The reason for this is because staff members should be able to implement social distancing when at work. It is appreciated that this will not always be possible with children in the classroom and so the immediate bubble is advised to self-isolate if one of their group contracts the virus. This includes teacher and support staff within the group.

Who do we need to inform of a positive case?

As soon as a pupil or member of staff has tested positive for COVID-19, please notify the Free Entitlement Funding Queries Mailbox and Public Health England.

 

FEEEQueries@essex.gov.uk

 

Public Health England (PHE) in the East of England on 0300 303 8537 (option 1). If the matter is not urgent, the settings can also email: eoe.crc@phe.gov.uk to notify PHE.

 

Should the setting close to deep clean?

It is not necessary to close the whole the setting site to deep clean as a result of a case of COVID19. It is advised that, if possible, children/staff are moved away from the area in which the symptomatic individual has been in order to clean.

If a bubble is asked to isolate but individuals within that group return a negative test, can they return to the setting?

If a member of the bubble tests positive the whole bubble must self-isolate for 14 days. This is because it may take a number of days for symptoms to show, in the meantime the individual could return a negative test but then go on to become positive.

Should we inform parents of a case of COVID19 in the setting.

Yes, it is advisable to inform the affected bubble immediately and the wider the setting community as soon as possible. Transparency at this time is important as it allows parents, children and staff to be even more vigilant.

 

Appendix B

School kitchens can continue to operate, but must comply with the guidance for food businesses on coronavirus (COVID-19).

 

 

 

Appendix C

Reading Books and Reading Corners

1) School reading books will be going home with the children. 

In KS2 the majority of children are reading books which are classed based so this should be fairly easy to manage. There will be no need to 'store' or 'quarantine' these for any time between uses as they are remaining within the same class bubble.

In KS1 nearly all children are using books from the colour band boxes meaning this is slightly more complicated as it means the books are likely to be moving across class bubbles. Therefore what we are going to do is collect all these books in every Thursday, the children will not then be given their new book until Monday. This way we ensure there has been a period of at least 72 hours 'quarantine' between the books being redistributed.

 

2) Reading corners/displays

We are still unable to have any soft furnishings within the classrooms meaning reading corners will not be in place like they are currently, apart from in EYFS and Year 1. In all classrooms you should still have up the appropriate reading prompts etc.

Appendix D

Marking

Maths

*All questions must be marked. 

*However this doesn't have to be done via adult marking at the end of the lesson it can be done via peer or self-marking, or by adult marking as you go round during the lesson.

*If peer/self-marking has taken place this must still be looked at and acknowledged by an adult. If the L.O. has been successfully achieved this can be acknowledged by the thumb stamp (more of these will be ordered for everyone). If you don't feel the L.O. has been fully met, the work still needs to be acknowledged this could be done by a 'double tick'.

*Moving forward there is no expectation to include a 'next step' question as part of your maths marking. As this is often involves you simply writing or sticking the same question in the majority of maths books. Instead these 'next step', 'challenge' or 'consolidation' questions can be displayed on the board at the start of the next lesson. The children must complete these in their maths books using their green pen.

*If a small target group of children have struggled during the previous lesson and are receiving further guidance at the start of the next lesson by either the teacher or LSA they will also complete this in their books using their green pen.

*This signals our shift towards whole class feedback within maths and will hopefully prove to be more effective as well as time-saving. However the use of green pen is vital when children are completing tasks linked to feedback as when monitoring takes place this is something that will be a focus.

 

English

*The marking expectations for English are not changing.

*A marking ladder must be used for the cold task. However as agreed earlier this year their no need to include a 'next-step' comment within this.

*The first-draft at the end of the unit must be marked in detail. This should include at least 2 or 3 editing suggestions for the children. These should be in the form of suggestions rather than explicit instructions e.g. 'Where could you include a semi-colon in this paragraph?' not 'Put a semi-colon here.'

*The final, edited hot task will be marked using a marking ladder, in this the children will write a reflective comment on how they could improve their writing next time.

*All other work within the unit, needs to be acknowledged by and appropriate feedback and marking provided.

*Highlighting - Yellow highlighting are for areas that need improving. Orange highlighting are areas of strength and to highlight evidence that might be being used for assessment purposes.

*The school marking codes must be used (every class got given a laminated copy of these in December) I have attached it to this email.

 

Wider Curriculum 

*Last year we moved towards a whole class feedback approach within these subjects and we will be continuing with this as we move forwards.

*For the majority of lessons, the expectation is that the feedback would be provided to the class (or groups) as a whole, meaning comments are not often required within books.

*However, as with maths, work should be acknowledged with a thumb stamp or a double tick. This can often be done as you are going round supporting and checking on the children during the lesson.

*When a piece of cross-curricular writing is done this should following the English marking expectations with the appropriate correction of spellings, punctuation etc.

 

 

 

Appendix E

 

SCENARIO 1

Pupil or staff member develops symptoms of Covid 19 whilst at home

SCENARIO 2

Pupil or staff member develops symptoms of Covid 19 whilst at school

If the test is NEGATIVE, pupil or staff member can return to school when they have not displayed symptoms for 48 hours

If the test is INCONCLUSIVE pupil or staff member must keep self-isolating and have another test within 5 days of the symptoms starting

  • Do not return to school for at least 10 days from the start of symptoms
  • Follow the guidance for households with possible infection
  • Get tested and inform the school immediately upon receipt of result

           
   
   
 

 

 

 

 

 

 

 

  • Send home
  • Do not return to school for at least 10 days from the onset of symptoms
  • Follow the guidance for households with possible infection
  • Get tested and inform the school immediately upon receipt of result
  •  

Text Box: •	Send home
•	Do not return to school for at least 10 days from the onset of symptoms
•	Follow the guidance for households with possible infection
•	Get tested and inform the school immediately upon receipt of result
•	
                                                                                                                                                                                                                                           

 

SCENARIO 3

Household member of pupil or staff member develops symptoms of Covid 19

SCENARIO 4

Pupil or staff member is a close contact of someone who has tested positive for Covid 19 (but does not live in the same household) and has been told to isolate by NHS Test and Trace (not 111)

SCENARIO 3

Pupil or member of staff lives with someone who is isolating due to an outbreak at their school/workplace  

If the test is POSITIVE, school will follow the guidance of the local Health Protection Team to identify further actions required

  • All household members stay at home and do not attend school
  • Symptomatic household member should be tested

 

  • Stay at home and do not come back to school for 14 days
  • Follow the guidance for contacts of people with possible or confirmed Coronavirus

If the test is NEGATIVE AND no one else in the household has developed symptoms, the pupil/staff member can return to school.

If the test is INCONCLUSIVE or POSITIVE, the pupil/staff member must continue to isolate for 14 days.

If the pupil or staff member develops symptoms in the isolation period, follow SCENARIO 1

 

  • Continue to attend school unless someone in the household develops symptoms (or instructed to isolate by GP / Public Health authorities)
  • If symptoms develop in a household member, follow SCENARIO 3, if a pupil/staff member develops symptoms, follow SCENARIO 1

 

 

 

 

 

 

 

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